Administration Assistant

Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use. As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.

With a promote-from-within philosophy and a variety of programmes available to support continuous learning, Sims offers the opportunity for a rewarding career. We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimises waste and protects the environment.

Administrative Assistant

Your Role

This is a hybrid role responsible for providing end-to-end coordination across project delivery, operations support, administration, and finance activities. The position ensures that operational and project workflows are executed efficiently, while maintaining accurate financial records and supporting cost control initiatives.
The role plays a critical part in enabling a small operating unit to run smoothly by bridging operations, projects, and finance functions.

Key Responsibilities
1. Project & Operations Coordination
•    Coordinate day-to-day site activities and support delivery of projects and outside jobs 
•    Track project timelines, milestones, and deliverables to ensure timely completion 
•    Assist in planning and scheduling of labour, plant, and equipment 
•    Monitor operational progress and escalate risks, delays, or issues 
•    Support operational teams during peak periods or critical activities 

2. Administrative Support
•    Provide comprehensive administrative support to operations and project teams 
•    Maintain accurate documentation, records, and reporting systems 
•    Prepare reports, presentations, and operational updates 
•    Manage data entry and document control processes 

3. Finance & Cost Administration
•    Raise and manage purchase orders, invoices, and goods receipting 
•    Support cost tracking for projects and operational activities 
•    Assist in budget monitoring, cost allocation, and variance tracking 
•    Reconcile invoices and liaise with Finance on discrepancies 
•    Maintain accurate financial records and support month-end processes 
•    Track cost per tonne and support reporting on operational performance 

4. Logistics & Vendor Coordination
•    Coordinate transport, deliveries, and job schedules in collaboration with Transport 
•    Liaise with vendors and contractors to support operational requirements 
•    Ensure timely processing of vendor invoices and documentation 

5. Stakeholder Engagement
•    Act as a coordination point between Operations, Transport, Trading, and Finance 
•    Communicate effectively with internal stakeholders and external vendors 
•    Provide timely updates on project, operational, and financial status 

6. Safety, Compliance & Systems
•    Support adherence to SHECS policies and procedures 
•    Ensure compliance with company policies, procedures, and regulatory requirements 

7. Continuous Improvement
•    Identify opportunities to improve operational, administrative, and financial processes 
•    Support initiatives to enhance efficiency, cost control, and reporting accuracy 

Skills 

•    Strong coordination and organisational skills across multiple functions 
•    Sound financial acumen with experience in cost tracking and basic accounting processes 
•    High attention to detail and accuracy 
•    Effective communication and stakeholder management skills 
•    Ability to manage competing priorities in a fast-paced environment 
•    Proficiency in Microsoft Office and finance/ERP systems 

Experience

•    Experience in administration, operations support, project coordination, or similar roles 
•    Exposure to finance processes (e.g. invoicing, purchase orders, reconciliations) 
•    Experience in industrial, logistics, manufacturing, or site-based environments is advantageous 

Key Competencies

•    Planning and prioritisation 
•    Attention to detail and accuracy 
•    Commercial awareness 
•    Problem-solving and initiative 
•    Accountability and teamwork 

Additional Requirements

•    Ability to work in a dynamic, site-based environment 
•    Flexibility to support both operational and finance-related activities 

Why Join Us?
•    Exposure to large-scale operational projects and capital investments 
•    Opportunity to work across metro and regional operations 
•    A role with variety, autonomy, and real business impact 
•    Supportive team environment with strong operational leadership 

In return, we offer:

•    A collaborative and dynamic workplace. 
•    Opportunity to grow and thrive in a mature company operating in an industry with plenty of tailwinds. 
•    Competitive remuneration
•    Be part of a global leading recycling company, where your work contributes to preserving our planet

Interested? 

If you are ready to kickstart your career with us, please submit your resume and cover letter by clicking the ‘Apply Now’ button. We look forward to hearing from you! 

A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company. We are exemplary members of the communities in which we operate and are responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits. 
Sims acknowledges Australia's Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the land on which we work and live and gives respect to their Elders both past, present, and emerging. (Australia jobs only) 

A career with Sims provides you with the opportunity to work with an organisation whose goal is to be the world’s safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.

At Sims together we are a diverse group of employees who are supported by our equal opportunity policy. To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.