Title:  Procurement Supervisor

Purpose of Role

Procurement Supervisor is responsible for organizing and supervising the purchasing functions of the regional business; managing the daily activities of sourcing/bidding of day-to-day requests entered in the ERP System and capital project purchases; managing local contracts including administer, negotiate, review, renewal, filing, and evaluating procured materials for availability, price, term, and is consistent with the quality and service required. Communicates with requestors/internal customers and accounts payables as needed to ensure overall process meets all established protocols and SOP’s.

Principal Accountabilities

Purchase Orders & Sourcing:

• Source and procure at the lowest cost, consistent with the quality and services required. Approve and distribute POs to vendors and requestor(s).
• Standardize product listing when deemed applicable for all PO’s entered in the ERP system, whilst following SOP and SHECS guidelines for compliance.
• Utilize preferred & national vendors when applicable.
• Execute Emergency Purchase Orders (EPO) as needed following SOP guidelines & procedure.

Support SMM Internal Customers:

• Service as the main contact between internal customers and vendors.
• Monitor critical orders, provide resolution as issues arise - expedite orders, address defective goods, returns & service-related inquiries.

Vendor Management:

• Local contract management (administer, review, manage, file, evaluate, analyze, and negotiate/renegotiate). Ensure suppliers deliver goods or services that are in accordance with pricing, delivery, quality, and inventory requirements in accordance with any contract terms and conditions; resolve any deviations from contracts and/or escalations in a timely manner.
• Vendor insurance and vendor agreement compliance, alignment with specifications, Maintaining current vendor account statements
• Reversal of goods received but not invoiced in ERP system
• Act as liaison between Vendor and end-users

Support the North American Procurement Department

• Actively participate in all required Procurement Department meetings, projects, and cost savings initiatives.
• Be an additional resource / backup for other members of the procurement team as needed.
• Complete all tasks given within the specified timeframe.

Compile and distribute reports:

• Compile and distribute weekly Open Order Reports and other reports as needed
• Assist in ensuring receipts of goods and/or services, and resolving discrepancies communicated by internal customers.

Support Accounts Payable related issues:

• Resolve PO/Invoice related discrepancies, provide AP with general ledger or PO information for invoices, confirming and clearing of PO liabilities, and ensure correct invoiced pricing is correct.
• Act as liaison between AP department and internal customers
• Act as liaison between AP department and vendors

Experience Required

• 3+ years’ experience in a supervisor or managerial role required. Experience in a purchasing, procurement, or accounting department preferred.
• CSCP or CPSM certification preferred
• Proficient in PC & Windows. Proficient in Microsoft Office Applications (Excel, Word, Outlook, etc.)
• Demonstrates aptitude and precision working with numbers.
• Understanding of professional procurement processes and procedures

Formal Education
 

• High School Diploma or its equivalent. Bachelor’s degree in Business Administration, Accounting, Economics, or related field is preferred.

Skills and Competencies

• Strong verbal and written communication and interpersonal skills  
• Strong planning and organization skills
• Able to work well in a team environment and influence stakeholders
• Outstanding negotiation skills and emotional intelligence
• Highly organized, detail oriented and able to multi-task.
• Ability to adapt and learn new systems and processes.